Whitehat Communications Privacy Policy

Effective Date:  August 29, 2018


This privacy policy explains how we handle the personal information you provide to us in online webinar registration and evaluation forms. Please read this information before providing any personal information to us.


Personal information

Whitehat defines ‘personal information’ as information that identifies you. Examples of personal information include your name, your postal address, your e-mail address, and your telephone number. To protect your privacy, we urge you not to provide Whitehat with any information that is not specifically requested.


‘Sensitive’ personal information

Whitehat DOES NOT collect ‘sensitive’ personal information from you such as your personal health, banking, or any financial information of any kind.


How Whitehat uses information you provide

The information you provide to Whitehat Communications may be used to process and report continuing education credit and/or fulfill a certificate of attendance. While Whitehat does not license or sell your personal information to third parties, we may share this information with the specific sponsor(s) corresponding to the webinar(s) you register for or attend. We may also use this information to email invitations to you for webinars that, based on the information you provide, we deem appropriate to your professional specialty and location.


Combining of personal data

Whitehat may combine data you have provided at various stages of an event or from a variety of events. We use this data to research requests by you to verify fulfillment of CE and attendance certificates and to help ensure that we are sending you what we deem to be the most appropriate notifications of upcoming events.


Information security

While Whitehat and its third party services are diligent about maintaining the security of web pages that collect personal information, Whitehat takes responsibility only for the security of information on our own web sites and web pages.


Information storage

We store the information you provide to us in order to process services you request, for example continuing education and certificates of attendance, and to fulfill our storage obligations required by the CE issuer. We also store information to research and respond to participants’ requests for attendance verification, as well as to email webinar invitations that are appropriate to your specialty and location.


What choices do I have about what personal information Whitehat collects and uses?

Aside from information required to fulfill the service you requested, you may choose to not provide certain personal information.


Opting Out

You may opt out of receiving all invitations from us by choosing ‘Unsubscribe’ on any invitation that you receive from Whitehat.



Whitehat itself does not use cookies, however third party services we use such as for our webinar platform and for evaluations/surveys and other forms may use cookies. These third party services may collect your browser type, your operating system, and your Internet Protocol (IP) address. You can read privacy policies relating to the collection and use of cookies and IP addresses by the third party services we use at:

https://www.freedback.com/privacy_policy.php, https://www.cisco.com/c/en/us/about/legal/privacy.html, and https://www.verticalresponse.com/about/policy-and-terms


Security of your data
We take the security of all of our data including the information you provide to us very seriously and utilize technology to protect unauthorized access to our data. In addition, we monitor the use of our service to detect unauthorized attempts at accessing our data. Any such attempts may be dealt with on a technical or legal level, as appropriate in a given case.


Global transfer of data

Since Whitehat provides services globally, we may process and transfer your personal information to the United States and/or to third parties and business partners as described above that are located in various countries around the world. The privacy and data protection laws in such countries may not be equivalent to the laws in your country of residence. By using and participating in any Whitehat events or providing us with your information, you consent to this collection, transfer, storage, and processing of information to and in such countries.


Privacy of Children

Whitehat does not knowingly collect or use any personal information from children (minors younger than 18 years of age). We do not knowingly allow children to register for or attend events, to submit evaluations or surveys, or provide us with any personal information whatsoever. If you are a parent and become aware that your child is providing us with any information, please contact us at info@whitehatcom.com.


Policy updates

We may update this Privacy Statement from time to time. If we modify our Privacy Statement, we will post the revised version here, with an updated revision date. You agree to visit these pages periodically to be aware of and review any such revisions. If we make material changes to our Privacy Statement, we may also notify you by other means prior to the changes taking effect, such as by posting a notice on our websites or sending you a notification. By continuing to use our website after such revisions are in effect, you accept and agree to the revisions and to abide by them.

© 2021 | Whitehat Communications is a division of Martek Inc.